PREVIOUS | TABLE OF CONTENTS | NEXT
11.1 Part‐time Employees (08-31-2023)
The Policies and Procedures set forth in this section are for the administration of part‐time employees hired in authorized positions. Part‐time employees are persons employed to regularly work for less than 40 hours per workweek.
- Compensation Persons employed on a part‐time basis in an authorized position will be placed in the part‐time payplan with a paygrade equal to that of full‐time employees in same or similar classifications. Their pay will be prorated based on the standard hours worked each week. Persons employed on a part‐time basis may not work more than 40 hours per workweek.
- Benefits Eligible part‐time employees may elect County health care coverage at group rates at their own expense. If a part‐time employee works 30 or more hours per workweek, the County contributes toward health care premiums as if the employee was a permanent full‐time employee. Part‐time employees working 20 or more hours per workweek may also elect to participate in some other County benefits. Employees who have worked at least 1,250 hours in the past 12 months may be eligible for protection of benefits available under the Family and Medical Leave Act (see Section 8.18).Additional information about benefits for part‐time employees can be found on the Department of Human Resources Web site.
- Eligibility for Leave
- Persons on a part‐time basis in authorized positions are eligible to earn annual and sick leave in proportion to their actual scheduled hours of duty. The rate of accrual for annual leave is based on years of service in the same manner as eligible full‐time employees.
Years of Service Hours Worked per Payperiod* 40 to 59 hours 60 to 79 hours 80 hours Annual Max Sick Annual Max Sick Annual Max Sick Less than 5 years 2.0 104 2 3.0 156 3 4.0 208 4 5 but less than 10 2.5 130 2 3.75 195 3 5.0 260 4 10 but less than 15 3.0 156 2 4.5 234 3 6.0 312 4 15 but less than 20 3.5 182 2 5.25 273 3 7.0 364 4 20 but less than 25 4.0 208 2 6.0 312 3 8.0 416 4 25 or more years 4.5 234 2 6.75 351 3 9.0 468 4 *Part‐time employees working less than 20 hours per week do not accrue annual or sick leave. - Part‐time employees are eligible for other types of leaves of absence on a pro‐rated basis, provided they meet all requirements for the particular leave. The chart below identifies these, provides further information relevant to each of these leave types.
Type of Leave Eligible HR Authorized Leave Yes Annual Leave Yes Bereavement Leave Yes Civil Leave Yes Compensatory Leave Yes Conference Leave Yes Educational Leave Yes Extended Leave Pool Yes Family and Medical Leave Yes Holiday Leave Yes Injury Leave Yes In‐service Training Yes Leave Without Pay Yes Military Leave Yes Organ and Bone Marrow Donor Leave Yes Parental Leave Yes Sick Leave Yes Suspension Yes
- Persons on a part‐time basis in authorized positions are eligible to earn annual and sick leave in proportion to their actual scheduled hours of duty. The rate of accrual for annual leave is based on years of service in the same manner as eligible full‐time employees.
11.2 Transferring from Full‐time to Part‐time
If an employee transfers from a full-time assignment to a part-time assignment, the manager/supervisor, in consultation with the Department of Human Resources, must ensure that the employee understands the impact of the change in benefits and leave prior to requesting the change. The agency must submit an HR Action Form requesting that the change be made.
- Employees eligible for paid leave who transfer from a full‐time to a part‐time assignment category will be treated in the following manner:
- All annual, holiday, and sick leave balances will be transferred in proportion to the number of hours that the part‐time position carries (for example, those employees whose part‐time position is scheduled at 20 hours per week, or 1/2 time, will carry over 1/2 of their accumulated leave balances; or those working 30 hours, or 3/4 time, will carry over 3/4 of their accumulated leave balances).
- Any remaining annual leave not transferred will be paid to the employee at the time of the change in status. Unused holiday leave not transferred will be paid to non‐probationary employees.
- Any remaining sick leave not transferred and any compensatory leave balances will be forfeited and stricken from the records.
- If the employee should transfer back to a full‐time status within 90 days, the forfeited sick leave balances will be reinstated.
- The employee should be advised of applicable changes in benefits, including but not limited to, the following:
- For employees with a work schedule of less than 30 hours per work-week, in order to continue health care coverage, the employee must pay the total premium.
- The employee will no longer be covered under the Virginia Retirement System (VRS).
- The employee will no longer have life insurance under VRS.
- The accrual of sick, annual, and holiday leave will change in accordance with Section 11.1.
- The employee will be paid the applicable prorated annual leave balance and will forfeit any applicable prorated sick and compensatory leave balances in accordance with this Section 11.2.
- For VRS Hybrid Plan members, the same rules for accrual and maximum balance for sick leave apply (see Section 8.4-B).