2022 Paper W-2 Opt-out – A better way to get your W-2!

If you would like to make the election for the electronic 2022 Form W-2, please log into Oracle (Employee Direct Access) to make this update. This means you will NOT receive a paper copy by mail. 

There are many advantages to receiving your W-2 electronically.  Receiving an electronic W-2 form is:

  • Safe. Electronic W-2s reduce the risk of identity theft associated with mailed W-2 forms, which include the employee’s name, address, and social security number.
  • Fast. Electronic W-2 documents will be available before mailed forms. Employees will be notified by email when their W-2 is available to view and print. Those that do not make the election will have W-2 papers mailed at the end of January.
  • Accessible. Your W-2 statement will remain in Oracle and can be accessed and printed whenever you need it (for all active employees).
  • Green. It saves trees by not requiring paper W-2 forms to be enveloped, stamped, and mailed.


How do you sign-up to receive your W-2 Form electronically?  Log in to Oracle, then select Employee Direct Access, then Salary Related, then Employee W-2.


Did you go electronic last year?

No action is needed! Your consent will remain in effect until you choose to withdraw your consent or terminate your employment.

Thank you in advance for participating in this option. If you have any questions, don’t hesitate to contact the Payroll Section.

Read More

Steps you can take now to make tax filing easier in 2022

A very important part of making your tax filing easier is to make sure you withheld enough tax. If you owed taxes or received a large refund last year, consider adjusting your withholding. Changing your withholding can help you avoid a tax bill or let you keep more money each payday. In addition, life changes – getting married or divorced, welcoming a child, or taking on a second job – may also mean changing withholding. To do this, you will need to submit an updated Form W-4. This may seem overwhelming or confusing, but it doesn’t need to be. Here are some frequently asked questions on the new Form W-4 their answers:


Where can I download or update Form W-4?

The form can be downloaded from the IRS website, or you can update your withholding certificate in Oracle; see the below steps:

  1. Employee Direct Access
  2. Salary Related
  3. Federal & State Tax Forms 

You must click the update tab on the bottom right of the page to make changes. Once you’ve completed the necessary steps, submit the form to update the system. 


Why was Form W-4 redesigned? 

The new design reduces the form’s complexity and increases the transparency and accuracy of the withholding system. While it uses the same underlying information as the old design, it replaces complicated worksheets with more straightforward questions that make accurate withholding easier for employees.


What happened to the withholding allowances? 

Allowances are no longer used for the redesigned Form W-4. This change is meant to increase the form’s transparency, simplicity, and accuracy. In the past, the value of a withholding allowance was tied to the personal exemption amount. Due to changes in law, you currently cannot claim personal exemptions or dependency exemptions.


My tax situation is simple. Should I still complete every step?

No. The form is divided into five steps. The only two steps required for all employees are Step 1, where you enter personal information like your name and filing status, and Step 5, where you sign the form. Complete Steps 2 – 4 only if they apply to you. Doing so will make your withholding more accurately match your liability.


What happens if I only fill out Step 1 and then sign the form? 

The system will compute your withholding based on your filing status’s standard deduction and tax rates, with no other adjustments.


I want a refund when I file my tax return. How should I complete the redesigned Form W-4?

The redesigned Form W-4 makes it easier for you to have your withholding match your tax liability. But if you prefer to have more tax than necessary withheld from each paycheck, you will get that money back as a refund when you file your tax return (keep in mind though you do not earn interest on the amount you overpay). The simplest way to increase your withholding is to enter in Step 4(c) the additional amount you would like your employer to withhold from each paycheck. 

In Oracle:


**Note, even if you don’t have any income tax withheld from your wages, you may get a refund if you are eligible for tax credits such as the Earned Income Credit, the Additional Child Tax Credit, or American Opportunity Credit. **


Why do I need to account for multiple jobs (Step 2)? I have never done this before. 

Tax rates increase as income rises, and only one standard deduction can be claimed on each tax return, regardless of the number of jobs. Therefore, if you have more than one job at a time or are married filing jointly and both you and your spouse work, more money should usually be withheld from the combined pay for all the jobs than would be withheld if each job was considered by itself. As a result, you must adjust your withholding to avoid owing additional tax and potential penalties when you file your tax return. This has been true for many years; it did not change with the recent tax law changes. The old Form W-4 accounted for multiple jobs using detailed instructions and worksheets that many employees may have overlooked. Step 2 of the redesigned Form W-4 lists three different options to choose from to make the necessary withholding adjustments. Note that, to be accurate, you should furnish a new Form W-4 for all these jobs.


If you are still unsure of the proper amount for your withholding, use the Tax Withholding Estimator to help you determine the right amount of tax to have withheld from your paycheck. This tool on IRS.gov will help determine if you need to adjust your withholding and submit a new Form W-4.



For questions or additional information, please visit the IRS website.


Read More